K-12 District Emergency Management Planning K-12 District Emergency Management Planning

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Task 2: Format the Plan

An effective school EOP allows users to find the information they need easily and is compatible with local and state plans. The EOP must use plain language and may include pictures and/or visual cues to illuminate key steps.

District’s Role

Districts should work with school core planning teams and community partners to determine a common school EOP format for use districtwide. This will help to promote integration and coordination across the district and with community partners. There are many different plan formats from which to choose. The traditional school EOP format can be tailored to meet individual school needs. This format includes three major sections: The Basic Plan, Functional Annexes, and Threat- and Hazard-Specific Annexes.

The district should consider the following when developing policies and procedures that guide each school core planning team’s EOP formatting:

  • The extent to which the district will provide tools, resources, or other forms of guidance to school core planning teams developing school EOPs
  • The extent to which the district will require, recommend, or suggest a school EOP format to be used by all schools in the district
  • The components that the district’s preferred school EOP format will include, and how those components will be structured and ordered

School’s Role

Based on the policies and procedures established by the district, each school core planning team should be able to format its EOP.

Traditional School EOP Format, by Sections

Basic Plan

Functional Annexes

This is not a complete list, but it is recommended that all EOPs include at least the following functional annexes:

  1. Communications
  2. Evacuation
  3. Shelter-in-Place
  4. Lockdown
  5. Accounting for All Persons
  6. Reunification
  7. Continuity of Operations (COOP)
  8. Security
  9. Recovery
  10. Health and Medical

Threat- and Hazard-Specific Annexes

This is not a complete list. Each school’s annexes will vary based on its hazard analysis.

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